Anonymity for the Collaboration Survey

The benefit of this survey can only be realised if those giving feedback have confidence that they can be open and honest with their responses. This is the best way to help people build greater collaboration. It is easy to say that anonymity is guaranteed; however, more importantly, people need to have confidence that this is the case. To build confidence, we want to be very explicit about the process and also specific features we have built into the survey to protect anonymity and increase honest disclosure.

Features to Protect Anonymity

• This tool has been designed specifically to collect information about the quality of collaborative relationships. It is not a general-purpose tool used for many different purposes.
• Unless you tell them, the person running the survey will not know you have completed feedback.
• When you score the statements in the survey, your answers will be added to the scores of everyone else and averaged. No scores will be reported until at least five people have completed feedback.
• The survey report allows for average scores (and standard deviations) to be shown for the total population, the organisation running the survey and the other organisation they are building a collaborative relationship with. At least five people must have given feedback in each category for any scores to be shown. For example, if you work for ABC and are the only one to give feedback, the only average that will be visible to the trainee will be that of the total population.
• Some clients have disabled the ability to group scores and the status of this feature will be made explicit when responding to an invite to participate in a survey.
• During the data collection phase, the person running the survey will only be able to see completion statistics, such as how many people invited have provided feedback from each category. To see the report, they will have to close the survey preventing further feedback.
• If you add comments (optional) you will need to ensure that they are non-attributable as they will be displayed in the report verbatim.
• Once the survey has been completed, the trainee may share the final report at their discretion. When working with clients, we determine a clear policy which is described on the page welcoming you to complete feedback.
• Data collected via the Collaboration Survey is specifically excluded from any client contract to prevent the client gaining control of the data.
• We make use of the latest Encryption and Security measures to protect against unauthorised access.
• The Gautrey Group operates in full compliance with the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

If you have been asked to participate in the survey, please use the link provided in your invite email to access the survey. For more information on how the survey works, please refer to the links on the left.

If you would like to discuss these measures, please contact us.